ePrints Collection in Demetrius

Submission Form Details

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Choose a Collection

At present there is only one collection (the ePrints Collection) within the ePrints Community.

Describe Your Item [first page]

If you click in the "yes" box against any of the statements on this page, you will be presented with a modified input form tailored to capture extra information. Otherwise you will get the "regular" input form.

• More than one title - Sometimes an item has more than one title, perhaps an abbreviation, an acronym, or a title in another language. If this is the case, and you want this information captured, click in the "yes" box.
  
  
• Previously issued - New items that have NOT been previously published or distributed will be assigned an issue date by the system upon DSpace distribution. If you are entering older items that have already been distributed or published, click in the "yes" box. The submission form will then prompt you for several extra pieces of information relating to publication.
  
  
• Multiple files - An item can consist of more than one file in DSpace.
  eg. an HTML file with references to image files (such as JPG or GIF files);
  or, an article supplemented with a video simulation and a data file.
  If you are submitting more than one file for this item, click in the "yes" box.

Click on the Next button to proceed, or Cancel/Save to stop and save or cancel your submission.

Describe Your Item [second page]

Type

Select the type of work (or genre) that best fits your item. The types available are:

Article
Book
Book chapter
Conference Paper
Conference Proceedings
Dataset
Image
Map
Preprint
Technical Report [includes various kinds of numbered departmental papers, eg Discussion Papers, etc]
Thesis (Honours)
Thesis (Masters)
Thesis (PhD)
Working Paper
Other

Author or authors

This can be a person, organization or service responsible for creating or contributing to the content of the item. By clicking on the Add More button you can add as many authors as needed. Examples:

If the author is an organization, use the last name input box for the organization name:

Title

Enter the full and proper name by which this item should be known. All DSpace items must have a title! If possible copy and paste the title to ensure accuracy.

Other Titles

(note - this input box appears only if you indicated on the first page that the item has more than one title.)

If your item has a valid alternative title, for instance, a title in another language or an abbreviation, then enter it here.

Date Created

Key the year when the item was created; month and day are optional. If you are submitting a work that has already been published, you can put the date of publication here.

Identifiers

If you know of a unique number or code that identifies this item in some system, please enter it here. Click on the arrow to the right of the input box, and select from one of the choices in the drop down menu. If you have more than one number click the Add More button. The choices refer to:

Govt.doc # - Government Document Number	e.g. NASA SP 8084
ISBN - International Standard Book Number	e.g. 0-1234-5678-9
ISSN - International Standard Serial Number	e.g. 1234-5678
ISMN - International Standard Music Number	e.g. M-53001-001-3
URI - Universal Resource Identifier	e.g.. http://www.dspace.org/help/submit.html
Other	Any unique identifier assigned to the item using a system other than the above

Citation

(note - this input box appears only if you indicated on the first page that the item has been previously published or distributed.)

Enter citation information for this.
For journal articles, include the journal title, volume number, date and paging.

Date of Issue

(note - this input box appears only if you indicated on the first page that the item has been previously published or distributed. If DSpace is the first means of distribution of this item, a date will be assigned by the system when the item becomes a part of the repository.)

If your item was previously published or made public, enter the date of that event here. Month and day are optional.

Note: Date of issue and Date created will often be the same.

Publisher

(note - this input box appears only if you indicated on the first page that the item has been previously published or distributed.)

Enter the name of the publisher of the previously issued instance of this item.

Abstract

Cut and paste, or type, an abstract into this box. Abstracts help end-users and enhance search and retrieval capabilities. Abstracts can be any length, but shorter ones are more user friendly.

Language

See instructions on screen.

Institution

Enter name of institution if relevant. For more than one institution, select "Add More". For The Australian National University simply put 'ANU'.

Department

Enter name of department, centre, school or other unit that the first author is affiliated with. For ANU departments use abbreviations if they are well known. For departments of other institutions do not abbreviate, other than "Dept" for "Department". For more than one department, select "Add More".

Related to Other Work

If the item is part of a larger publication, for example, a chapter from a Book, or a conference paper from the Proceedings of a conference, enter the name of the larger work here. Further details such as conference location and page numbers can be included, if desired. e.g.

Edited by

Enter the name of the editor(s) of the previously mentioned larger work here.

Item has been previously published

Select yes or no from pull-down menu.

Publishing Series

If the item is part of a series, enter the series title here.

Item is refereed

Select yes or no from pull-down menu.

Select yes only if the item has gone through a process of anonymous peer review.

Subject Keywords

Please enter as many subject keywords as are appropriate to describe this item, from the general to the specific. The more words you provide, the more likely it is that users will find this item in their searches. Use one input box for each subject word or phrase. You can get more input boxes by clicking on the "add more" button. Include locality names where appropriate. Examples:

Additional Information

Here you can enter any other information describing the item you are submitting or comments that may be of interest to users of the item. e.g.

Click on the Next button to proceed, or Cancel/Save to stop and save or cancel your submission.

Upload a File

Follow the screen directions to locate on your local hard drive the file to be uploaded. If you are submitting eprints from a web page, copy the relevant document file to your local drive first.

When you select the "Browse" button, a dialog box will open. Select the relevant directory, then the relevant file, then click the "Open" button and the file's path and name will appear in the Document File box.

For more help on uploading of files, see the Help links on the Submission form.

File Description

If you specified at the beginning of the submit process that you had more than one file to upload for this item, you will see an input box marked "File Description". The information you provide here will help users to understand what information is in each file, for instance, "main article" or "images" or "computer program" or "data set". Enter file descriptions for each item, and click on the "next" button to proceed.

File Uploaded Successfully

The name of the file, its size, and the file format will display. Check for correctness. Read the screen instructions for details, and use the links to further information if required.

The file format should have "(Known)" after it. If you click on this you will see the Demetrius file support policy in which a long list of file formats are listed as "known", but not all are equally manageable. The best formats for storage and management of documents on the repository are Adobe PDF, XML, HTML and LateX.

To make changes select either the Click here if this is the wrong format or Click here if this is the wrong file box.

If you indicated previously that there is more than one file for this submission, then more files can be added using the Add Another File button.

Click on the Next button to proceed, or Cancel/Save to stop and save or cancel your submission.

Verify Submission

Verify the correctness of what you have keyed in so far and amend if necessary, using the grey correction buttons at the right, or the oval buttons in the tracking bar at the top of the page.

Click on the Next button to proceed, or Cancel/Save to stop and save or cancel your submission.

Note: This is the last point at which you can Cancel/Save or go back to change data. If you wish to review your item further don't click Next.

Use a Creative Commons License

The Creative Commons license is optional - you can select the "Skip Creative Commons" button at the bottom of the page if you like.

Read the Creative Commons box to understand how you can share your work and still retain copyright, selecting which conditions you want to place on that sharing.

If you are depositing a work on someone else's behalf, skip the Creative Commons License unless the author has given you specific instructions.

Non-Exclusive Distribution License

See information about the non-exclusive distribution license on the License page, and read the license carefully.

Select either the I Grant the License or the I Do Not Grant the License button.

Submission Complete

Submissions to the ePrints Collection in Demetrius are reviewed by Division of Information staff. You will receive e-mail notification as soon as your submission has become a part of the collection, or if for some reason there is a problem with your submission.

You can check the status of the item by going to your My DSpace page, where you can also view all of your submissions by selecting View Accepted Submissions.

Amending Items Already Submitted

If you need to make changes to items you have submitted to the ePrints Collection, send an email to the Library Web Coordinator who will arrange for the appropriate edits to be made.

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