The Australian National University has been presented with a National Archives of Australia Award in Digital Excellence for the seamless integration of digitalised processes with an Electronic Records Management System (ERMS).
A new digital process was developed to act as a keystone for creating digitalised eForm solutions that integrate with the University's core enterprise systems, including the ERMS. These quick and easy-to-complete eForms (for example, travel approval, HR worksflows) enable accurate and secure storage of approvals and attachments on a corresponding staff or student file without manual intervention. This has created efficiencies by eliminating effort around record storage and speeding up record retrieval.
This integration solution involved a collaborative effort across the University including the Intelledox Digital Transformation Centre, Service Imprvement Group, Human Resources, Finance, Scholarly Information Services and Information Technology Services.
The Director General of the National Archives of Australia presented the award to the acting Vice-Chancellor, Professor Marnie Hughes- Warrington, at the launch of Information Awareness Month.
The awards recognise and promote excellence and innovation in the management, use and reuse of digital information by Australian Government Agencies. This year the awards were chosen by the National Archives, the Digital Transformation Office and the Institute of Public Administration.